The name of the group shall be the Arran Ferry Action Group (the Group).
The creation of an effective lobbying group to represent Arran interests in demanding improvements to the existing ferry service and effective consultation in future investment decisions.
To achieve the above aim the Group shall, inter alia, lobby for a service which:
2.1. Is fit for purpose in terms of reliability and resilience.
2.2. Meets the needs of the population of Arran (the community) and recognises that the service is lifeline in nature.
2.3. Is supported by appropriate physical infrastructure including ports and buildings, boats and wider transport networks.
2.4. Has effective and efficient operational policies, processes and procedures to support the same.
2.5. Gives consideration to and includes both the short and long term needs of the community at a strategic planning level in a coordinated manner across all relevant bodies.
The Group shall have the following powers to:
3.1. raise funds and apply for, invite, obtain and collect and receive contributions, grants, subscriptions, fees and otherwise
3.2. pay any consultant or third party (but not any employee) for specialist work to further the aims of the Group
3.3. affiliate to any local or national group or association that the Committee decides is appropriate and disaffiliate from any group or organisation if continued affiliation be, in the Committee’s view, against the interests of the Group
3.4. do all such other lawful things as shall further the attainment of the aims
3.5. reimburse expenses lawfully incurred by members of the Group, with prior Committee approval, in furtherance of the aims above in paragraph 2
4.1. Membership of the Group shall be open to:
4.1.1. individuals over the age of 18 who live or work on the Isle of Arran.
4.1.2. organisations and individuals who are interested in furthering the work of the Group.
4.2. All members may attend and vote at the Annual General Meeting and shall be eligible for election to the Committee.
4.3. The Committee may terminate any membership of any member bringing the Group into disrepute. The member concerned shall have the right to be heard by the Committee before a final decision is made.
4.4. Individuals who have expressed support for the Group prior to the adoption of this constitution shall be deemed to be members at the date of the adoption of this constitution (the adoption date).
5. The Committee
5.1. A Committee consisting of three Officers, Chair, Treasurer and Secretary and not more than seven other members shall be elected to manage the affairs of the Group.
5.2. All Officers and Committee members shall be elected at the AGM. The first Officers and committee members shall be elected on the adoption date.
5.3. The Officers and the Committee members shall serve until the conclusion of the next Annual General Meeting after their election and are eligible for re-election.
5.4. The Committee
5.4.1. may fill any casual vacancy on the Committee including vacancies among the Officers and any person appointed shall serve until the conclusion of the next Annual General Meeting
5.4.2. may co-opt up to two persons on the Committee and they shall have full voting rights
5.4.3. may appoint such people as it thinks fit as advisers; advisers shall not have voting rights
5.4.4. shall meet a minimum of six times a year
5.4.5. may establish such sub-groups that it feels is necessary to achieve the aims of the Group. Any such groups shall not enter into legal or financial agreement without the prior authority of the Committee. Any individual sitting on a sub-group shall be a member of the Group
5.4.6. shall in the first instance appoint an independent examiner to prepare an appropriate certificate for the Accounts
6. General Meetings
The Annual General Meeting
6.1. The Annual General Meeting of the Group shall be held once a year. This shall not be held more than fifteen months after the holding of the preceding AGM. The first AGM shall be held within 15 months after the adoption date.
6.2. At least 21 days notice shall be given to all members.
6.3. The purpose of the Annual General Meeting is to:
6.3.1. receive and adopt the Annual Accounts
6.3.2. receive the annual report from the Committee
6.3.3. elect officers and members of the Committee
6.3.4. consider any motion before the meeting
6.3.5. appoint an appropriate person to independently examine the books of account and certify an independent examiner’s report
7. Special/Emergency General Meetings
7.1. Special/Emergency General Meetings may be called by the Committee whenever they feel it is necessary for the organisation and all members will have at least 21 days notice of the meeting. The notice of the meeting shall give details of the business to be discussed at the meeting.
7.2. The Secretary shall call a Special General Meeting within 21days of receiving a written request to do so signed by no less than forty members. The notice of the meeting shall give details of the business to be discussed at the meeting.
7.3. Only the business specified in the notice for the meeting shall be discussed at the Special/Emergency meeting.
8. Rules of proceedings at all meetings
8.1. The Quorum at:
8.1.1. A general meeting shall be twenty
8.1.2. A Committee shall be four
8.1.3. All questions at any meeting shall be decided by a simple majority; in the event of a tie the Chair shall have a casting vote (a second vote)
9. Funds and finance
9.1. All funds shall be devoted to the aims of the Group.
9.2. A bank account shall be opened in the name of the Group.
9.3. All cheques shall be signed by not less than two signatories authorised by the Committee.
9.4. The financial year shall run from the end of the month following the adoption date.
10. Alterations to the Constitution
Amendments to the constitution may be made by a resolution passed by a majority of the members present at the Annual General Meeting or Special/Emergency Meeting. Proposed alterations should be circulated to the membership not less than 21 days before the date of the meeting.
A resolution to dissolve the Group must be passed at a General Meeting and carried by a two-thirds majority of those present. Any assets held by the organisation after the satisfaction of all the debts and liabilities shall be given or transferred to a charitable organisation operating on the Isle of Arran which serves the community. The choice of the charitable organisation shall be determined by a majority vote.
The current state of our lifeline ferry service shows it is not fit for purpose in terms of reliability, resilience and infrastructure. The Arran Ferry Action Group is a new and fully representative lobbying group, set up to represent Arran interests in demanding service improvements and accountability in future investment decisions.